In an increasingly digitized world, using a paper-based occupational health and safety (OHS) management system has become less than ideal. The latest OHS software makes it simpler and faster than ever to find important inspection reports, risk assessments and audits when you need them. If you’ve had enough of dealing with mountains of paper and decided to make the change to OHS software, you may find yourself confronted with a bewildering array of choices. Which OHS software should you choose?
Our first tip for choosing the right OHS software is to familiarize yourself with the differences between building your own in-house OHS management software and paying for a cloud-based OHS system. The best solution for your organization will depend on a variety of factors such as the number of employees, the amount of data and the resources you have available.
The second tip when choosing the right OHS software is to look for signs that the company behind the software has attained high levels of customer service and success. A winning company should be incredibly proud of their customer service record and will have no qualms about putting you in contact with their satisfied clients. A reputable company should have a proven track record of helping clients implement their OHS software and should be experienced in terms of onboarding new firms and responding to any system queries they may have.
When choosing the right OHS software for your business, it is very important to look at the mobile capabilities on offer. One of the main benefits of moving away from paper files and unwieldy spreadsheets to a software-based OHS management system is that it allows staff to input, manage and review data on the go, whether they are on-site or off-site. The best OHS software solutions offer strong mobile capabilities, such as mobile apps, to help your organization implement its OHS plans.
Leading OHS software solutions have their own mobile app that offers unbeatable advantages compared with software that lacks mobile capabilities. Mobile OHS management apps will greatly simplify your employees’ work and enable them to do the following tasks with ease:
Whether you want to migrate your OHS software to a new provider or are implementing a software solution for the first time, you’ll want to study data protection very carefully. Always do due diligence and ensure that the software provider is being as upfront and honest with you as possible.
Look for evidence that the company takes data protection seriously. Investigate what technology or precautions are in place to guard against the risk of data loss or theft.
No matter what stage of the purchasing journey you are at, you should always look for transparent pricing. Some OHS software providers will have secret or hidden costs such as calculating the price based on the number of admins you have. Look out for hidden costs such as these and be on your guard.
These tips should help you choose the right OHS software for your company, business or organisation. While OHS software offers many advantages over traditional paper-based systems, a wide range of solutions are available so taking the time to find the most suitable one is essential. These tips should provide a helpful checklist that you can use to find the best option. Good luck!