Is your organisation looking to shift away from paper-based occupational health and safety (OHS) management? If so, you may have heard about OHS software packages and wanted to find out more about them. In this guide, we’ll tell you everything you need to know about OHS software packages, including what they are, how they work and more.
1. What is an OHS software package?
An OHS software package is a suite of software that helps an organisation manage and run its OHS system. This software helps ensure that the organization is in full compliance with all relevant OHS rules and regulations. In short, the software package should be able to cover every aspect of a company’s OHS process.
2. What can an OHS software package do?
An OHS software package is designed to be used in various ways by all members of an organisation, from senior management down to junior employees. The most common type of OHS software is cloud-based, meaning that all documents and files are stored remotely on servers. With cloud-based software, all internet-enabled devices (desktop, mobile, iOS, or Android) can access an organization’s OHS documents. Rapid deployment in the cloud means that an organisation can have their OHS management software up and running instantly. An easily configurable dashboard allows employees to interact with all OHS documents that are relevant to them.
3. Features and functionality
OHS software can be managed by senior staff so that each member of the organisation is given certain access permissions. A junior-level employee may be able to create and save an incident report, but likely wouldn’t be given permission to view other stored documents. Managers may be able to view documents and the training records, but likely only of staff within their department and not across the entire organisation.
4. Advantages and benefits of OHS software packages
Moving to an OHS software package offers many advantages and benefits compared with a paper-based approach.
For example, if one of your employees files a ‘Risk report’ and another employee files an ‘Incident report’, an OHS software package can share this information so that it is available to everyone with permission across your whole organisation. This reduces admin time and frees up your staff to complete their duties.
Now that you’ve seen the benefits and advantages of an OHS software package, it is important to take the time to discover which package meets the needs of your organization. Leading OHS software companies have years of experience in building around successful organizations and helping to reduce workplace incidents. The world’s leading employers rely on this software to protect their employees, contractors, and visitors every day.
Whatever stage of the process you are at, whether you are looking to shift from a paper-based system to an electronic one, or are looking for a different software solution, the right OHS software package is just around the corner.